Transforming Workforce Management : Unleash the Potential of Roadmap HRMS Solutions

From configuring access permissions to setting up automated workflows, application controls enable them both securely and efficiently.  It also ensures that only authorized personnel can access sensitive HR and payroll data.  Role-based permissions allow administrators to assign specific access to users enhancing security and compliance.

The HRMS application comes with 4 setup controls:  

(a)  Setup Employee: It is a one-time setup control option that configures employees' designations, salary structures, and payroll calendars.

(b)  Setup Payroll:   Roadmap HRMS allows organizations to offer a comprehensive approach to configuring HR and payroll controls and migrating complex data into the system like basic allowances, payroll dates, overtime, statutory deductions like TDS (according to current slabs), PF, ESI, labor welfare funds, professional tax, etc.

( c ) Setup Leave & Loan: It offers sophisticated features for configuring leave and loan setup controls that include customizable leave policies, integration with payroll and self-service portals.  Loan management controls configure loan types such as personal loan, salary advance, repayment terms, automated deduction, tracking requests and approvals, and employee self-service. 

(d) Setup Shifts: Shift attendance features of the SaaS-based human resource and payroll management solutions provide a streamlined and efficient way to manage employee schedules and track their attendance across different shifts.  Using biometric systems, employees can clock in and out of shifts, which are automatically recorded.

The employee portfolio showcases a comprehensive repository for all employee-related data, providing a 360-degree view of each employee's history and organizational performance. Creating a portfolio includes personal information, job details, employment history, skills and qualifications, performance records, attendance and leave balance.

Employee profiles can be updated due to changes in roles, achievements, or personal details, which can be handled in the following ways self-service portals, performance, and career updates.

The bulk increment feature in the SaaS Human Resource and Payroll Management solutions allows HR departments to efficiently manage salary increases or adjustments for multiple employees at once.  It is specifically useful for large organizations for mass promotions or performance-based increments.

Real-time attendance management in the Roadmap HRMS platform offers huge benefits and advantages.  Employees can clock in and out via biometric systems or other digital tools with data instantly synced to the cloud. This immediate data availability allows the human resource team to monitor attendance, calculate working hours, and process payroll with better accuracy.  Moreover, real-time attendance tracking integrates seamlessly with other HR functions such as leave management and performance reviews.   

The attendance register is based on the particular company's policies.  For instance, attendance data can automatically update an employee's leave balance or flag consistent tardiness for further review. The ability to access and analyze this data in real time provides organizations with actionable insights, enabling them to make informed decisions that boost productivity and compliance.

Traditional leave management often involves cumbersome paperwork and manual tracking, leading to inefficiencies and errors. SaaS-based Roadmap HRMS, however, offers a different approach. These systems automate the complete leave management process, from request submission to approval and payroll integration.  Employees can easily request leave through a self-service portal, where they can also view their leave balances, track approval status, and even plan future time off based on available quotas.

For HR teams, the benefits are just as significant. Automated workflows ensure that leave requests are routed to the appropriate managers for approval, with notifications and reminders reducing the chances of oversight. Integration with attendance and payroll systems means that leave is automatically accounted for in salary calculations, ensuring accuracy and compliance.

Automated payroll processing allows organizations to access up-to-the-minute data on payroll calculations, deductions, taxes, and more. Instead of waiting until the end of the pay period to spot errors or discrepancies, HR and Payroll teams can monitor payroll processing as it happens, making adjustments on the fly. This not only ensures accuracy but also boosts efficiency by reducing the need for rework or corrections

Additionally, real-time reports provide valuable insights into payroll trends, such as overtime, absenteeism, and salary distributions. This data can be used to make informed decisions about workforce management, budget planning, and even strategic initiatives like incentive programs or cost-saving measures.

Business Trips feature in the SaaS-based Human Resource and Payroll applications streamlines the management of employee travel-related tasks and expenses. This feature plays a crucial role in automating and simplifying the planning, approval, and reimbursement process for business trips

Roadmap HRMS automates this process, allowing for real-time approvals or rejections, based on company policies and budgets. This reduces delays and ensures trips align with company objectives.

The application allows employees to upload receipts and categorize expenses during their trip, such as transportation, accommodation, and meals. Approved business trip expenses are integrated into the payroll system, ensuring timely and accurate reimbursement. This eliminates manual data entry errors and aligns expense payments with salary disbursement cycles.

With mobile apps, employees can request approvals, track expenses, and submit receipts on the go, making the process more efficient and user-friendly especially during travel.

Roadmap HRMS provides powerful reporting tools to generate real-time and on-demand reports. These include payroll summaries, compliance audit trail, tax reports, contribution summaries, and automated generation of statutory reports, such as TDS, PF, and ESI filings.  The application offers customizable reports based on specific requirements and audit trails to track changes in payroll configurations and employee data. 

As a final note, customized workflows can streamline leave requests, approvals, and payroll integration simultaneously while maintaining compliance with regulatory standards.  The real standout of these controls lies in their flexibility. Whether you're a small business or a large enterprise, Roadmap HRMS can tailor the system to ensure it grows with you, adapting to new challenges and operational requirements.