12 Benefits of ERP Software for HR & Payroll Management

• Soundararajan
• 27-Nov-2017 10:29:09

12 Benefits of ERP Software for HR & Payroll Management

Integration of ERP with HR & Payroll management enables an organization to easily and flawlessly accomplish the otherwise very difficult and error-prone activity. ERP software integrates the HRD with all the other departments of an organization, and unifies all employee and employee related information that are scattered across the company. This helps to present a comprehensive and error-free version of the details regarding each and every staff member of the organization.

Roadmap ERP automates the tedious data entry work of the HRD staff, especially the manual work involved in making the Payroll. The Employee Self-Service portal faculty of the ERP facilitates and prompts the respective employees themselves to update their personal, academic, and professional information. This saves the HR officials from the trouble of constantly tracking and meticulously updating the database, while it still remains updated at its best. Thus, the solution creates ample scope for the HRD staff to effectively device Manpower Planning, Performance Appraisal, tracking career history, Training and Development, and other HR oriented activities.

The software comes to play in untangling the complexities of the other HR activities also by providing fitting digital solutions. The following are 12 critical HRD functions that Roadmap full-suite ERP efficiently streamlines:

1. Planning manpower requirement: The solution provides the scope for the top-level and mid-levelmanagements, and individual departments to register their need for manpower. Then the system verifies the requests against the available resourcesand confirms the availability/inadequacy of manpower. In case of inadequacy the module automatically raises a manpower-request, delegates the same for approvals through a preset hierarchical channel, and deliversit to the Human Resources Department.

2. Recruitment: The ERP system automates the burdensome tasks involved in the recruitment process,and helps organizations to establish an efficient recruitment processand select the best talent.

3. Maintaining Employee Portfolio: In addition to personal and professional data, vital information like details of legal documents, Passport, Visa, Driving License, Work Permit, Identity Card, Medical Card, and Insurance, etc, are maintained by this faculty. This is of great use for companies contracting employees from overseas to track information and never miss out on renewals and validations.

4. Orientation: This facility prompts the HR professionals to assignrole-specific Orientation plan for the newly recruited personnel, and the promoted and/or transferred staff to help them effectively fit and function in their new positions.

5. Training & Development: This capacity of the ERP helps to identify employees' training requisites and train the workforce with appropriateinternal and/or external programs. The module also evaluates the pre and post training performancesof the employees and projects the success rateof training sessions.

6. Performance Appraisal: The ERP is capacitated to perform validation for appraisal through 10 methods, namely BARS method, Check List method, Critical Incidents method, Essay method, Forced Choice Rating method, MBO method, Ranking method, Work standard method, Scale Rating method, and Multi Rater Assessment. This gives business stakeholders a wide choice to validate theperformance of employees and make the best possible decision on appraisals.

7. Leave and Time Management: The ERP’s support for this HR activity gives a comprehensive description of the Accrued, Outstanding, and Advance leave profiles of employees. Integration with attendance system enables assessment of employee-efficiency based on worked hours, on-time arrivals, late arrivals, permission, overtime, etc.

8. Loan Management: The ERP helps organizations to mould an efficient loan management system to support its staffers. The integration of the system with the financial units of the organization automates the loaning procedure by disbursing the loan through employee payables or payroll, and enables employee loan deduction through Payroll.

9. Business Trip and Ticketing: The solution eases this function of HRD by streamlining the procedure in strict adherence to company-specific parametersin choosing the staff members and their dependents who are eligible to be provided with tickets for their periodical home-bound vacations; and in appropriately allocating funds for their tickets.

10. Medical: The software is programmable to stick to any organization-specific medical reimbursement criteria, and grant/restrict medical facilities to employees according to Hospital Contract Scheme (or) Insurance Card based medical support system (or) the medical Reimbursement policy of the company.

11. Government Relation: The ERP's Government Relations facility is helpful in handling employee oriented Governmental procedures, like applying for or renewing residential permit, work permit, sponsorship transfers, exit & exit-re-entry visas, business visa's, labor visa's, etc.

12. Payroll: Roadmap’s combined solution for HR & Payroll effectively integrates all employee related departments, especially the Financial wing and automates the generation of payroll as per the company-specific preset formulae. This empowers the HRD staff to process the payroll with a touch of a button.

Full-suite Roadmap ERP solutioncomes with an integrated Human Resources module and also is available as a dedicated HR & Payroll ERP suite.